Data Capture

Data capture is self-explanatory – it’s any instance where you need to collect data! Whether that data is information from an invoice you’ve received that needs to be punched into your accounts package, a holiday request form that needs to be filled out to update an attendance report or simply a letter or e-mail that needs to be filed away and indexed. Data capture is embedded in every business – but there are ways to make it easier.

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The challenges posed by data capture

Hours wasted to manually copying and keying data from paper to software packages
Trying to keep up with the chaos of shared folders can cost time and highly susceptible to misfiling
Analysing multiple line item documents can take forever and a day to process
The higher the volume of data that needs to be captured the more staff and resources need to be dedicated to the workload
The less data you capture the harder it is to drill down and find what you’re looking for
Accuracy is difficult to control and often is discovered before it’s too late
Manual data capture is prone to human error

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How we help

Your employees want to be able to focus on what matters – every single person is a fundamental part in the business machine and time-consuming data capture processes can slow them down. From Finance to HR, Sales through to Legal – every department needs to capture data. With our solutions we automate data capture to make it faster and more accurate – lubricate the cogs and let your business engine focus on optimal performance.

With full OCR (Optical Character Recognition) automatically capture all document data
Forget folders and use your mouse to capture index information with simple ‘drag and drop’ straight from the page
Use Intelligent indexing to recognise regular documents and capture everything automatically based on crowd-learning
Multiple-line item capture
Automatically capture e-mails and store them away under header information automatically
Integration to write this captured data into existing software
Even capture data off-site with our mobile forms software that even works offline

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The key benefits of better Data Capture

Guaranteed data capture accuracy
We integrate with your existing software so need for double-entry
Manual data entry can be completely automated
Move away from shared folders and stick to controlled and structured archiving
Use in-built OCR search engine to find any character on any page in your entire archive
Save hours and hours of time and resources lost to inefficient data capture
Make your employees processes hassle-free and allow them to focus on what counts

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“Employees were regularly frustrated with manual data capture processes such as multiple line card statements and invoices. We used to spend untold hours collecting this data and then inputting it into our accounts system. With an integrated DMS solution our staff were able to completely automate the process and focus on more valuable tasks.”

Jim Cross - Finance Director

“We wasted so much time transferring data from paper to Sage but now it just takes a few clicks.”

Basri Singh - Finance Transformation Manager

Elite Document Solutions 2021
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